Precisions Estimating Essex Limited
Terms and Conditions of Supply
Effective Date:16.07.2026
These Terms and Conditions apply to all estimating, quantity surveying, measurement, valuation, consultancy and related services supplied by Precision Estimating Essex Limited (“we”, “our” or “us”). By instructing us to carry out any work, you agree to be bound by these Terms and Conditions.
1. Definitions
In these Terms:
Buyer or Client means the individual, company or organisation instructing Precision Estimating Essex Limited to provide the Services.
Company, Seller, we, our or us means Precision Estimating Essex Limited.
Services means all estimating, quantity surveying, take-off, measurement, valuation, consultancy, procurement advice, tender preparation and any other services provided by Precision Estimating Essex Limited.
Project Information means all drawings, specifications, schedules, bills of quantities, reports, models, documents, digital files and any other information supplied by or on behalf of the Client.
Deliverables means any estimates, reports, schedules, bills of quantities, take-offs, cost plans, spreadsheets, calculations or other documents produced by us.
Working Day means Monday to Friday excluding public holidays in England.
2. Application of These Terms
2.1 These Terms and Conditions apply to every quotation, proposal, order and contract entered into with Precision Estimating Essex Limited.
2.2 These Terms replace any terms and conditions issued by the Client unless we expressly agree otherwise in writing.
2.3 No amendment or variation to these Terms shall be valid unless agreed in writing by a Director of Precision Estimating Essex Limited.
2.4 Any instruction to commence work, acceptance of a quotation, issue of a purchase order or payment of an invoice shall constitute acceptance of these Terms.
3. Quotations
3.1 Unless otherwise stated, quotations remain valid for 30 days from the date of issue.
3.2 Quotations are based solely on the information available at the time they are prepared.
3.3 If additional drawings, revised specifications, design changes or further information are issued after our quotation has been prepared, we reserve the right to revise our quotation accordingly.
3.4 Unless specifically stated otherwise, quotations exclude VAT and any other applicable taxes.
3.5 A quotation does not create a binding contract until accepted by the Client and confirmed by Precision Estimating Essex Limited.
4. Scope of Services
4.1 We will provide the Services described within our quotation or written agreement using reasonable skill and care.
4.2 Our Services are limited to the scope expressly stated within our quotation. Any work outside that scope will be treated as additional services and charged separately.
4.3 We may rely upon information supplied by the Client, the Client’s consultants or third parties without independently verifying its accuracy unless specifically agreed in writing.
4.4 We are not responsible for omissions, inconsistencies or inaccuracies contained within drawings, specifications or other Project Information supplied to us.
4.5 Any advice, estimate or cost information provided is based upon the information available at the time and should not be interpreted as a guarantee of actual construction costs.
5. Client Responsibilities
The Client agrees to:
a. provide complete, accurate and up-to-date Project Information;
b. respond promptly to requests for clarification;
c. notify us immediately of any revisions to drawings or specifications;
d. review all Deliverables before submitting tenders or relying upon them;
e. ensure all information supplied to us is accurate and legally owned or licensed for use.
Where delays occur because required information has not been supplied, delivery dates may be extended and additional charges may apply.
6. Changes to the Services
6.1 Any change requested after work has commenced may result in additional fees.
6.2 Where revised drawings or documents require previously completed work to be amended, the additional work shall be charged at our current hourly rates or in accordance with an agreed quotation.
6.3 We will advise the Client of any significant additional costs before undertaking the additional work wherever reasonably practicable.
7. Fees and Payment
7.1 The Client shall pay the fees set out in our quotation or agreed proposal.
7.2 Unless otherwise agreed in writing, payment shall be made in accordance with the following terms:
- payment is due before commencement of work where no credit account has been approved; or
- payment is due within 30 days of the invoice date where credit facilities have been agreed.
7.3 We reserve the right to request part or full payment in advance before commencing any Services.
7.4 All fees are exclusive of VAT, which will be charged at the applicable rate.
7.5 If additional work is required due to:
a. incomplete, inaccurate or unclear information supplied by the Client;
b. changes to drawings, specifications or project requirements;
c. delays caused by the Client or other third parties;
d. additional meetings, revisions or amendments outside the agreed scope;
such work will be chargeable at our prevailing rates unless otherwise agreed in writing.
7.6 If the Client delays or suspends a project for reasons outside our control, we reserve the right to charge for work completed, time spent, resources committed and any additional costs incurred.
8. Late Payment and Credit Accounts
8.1 Where credit facilities have been approved, payment must be made within the agreed payment period shown on the invoice.
8.2 If payment is not received by the due date, we reserve the right to:
a. charge interest and compensation in accordance with the Late Payment of Commercial Debts (Interest) Act 1998 (as amended);
b. suspend further work until outstanding amounts are paid;
c. withdraw credit facilities;
d. require payment of all outstanding invoices immediately.
8.3 The Client shall reimburse us for reasonable costs incurred in recovering overdue payments, including legal fees, collection costs and administration charges.
8.4 Credit facilities are granted at our discretion and may be withdrawn at any time.
9. Delivery of Services and Deliverables
9.1 We will use reasonable efforts to complete the Services within any timescale provided, but any stated completion date is an estimate only unless expressly agreed otherwise in writing.
9.2 We shall not be liable for delays caused by:
a. late receipt of information from the Client;
b. changes requested by the Client;
c. delays caused by consultants, contractors or other third parties;
d. circumstances outside our reasonable control.
9.3 Deliverables will normally be provided electronically by email or other agreed digital method.
9.4 The Client is responsible for ensuring that files received from us are safely stored and backed up.
9.5 We may provide Deliverables in stages. Each stage may be invoiced separately.
10. Review and Acceptance of Work
10.1 The Client must review all Deliverables promptly after receipt.
10.2 The Client must notify us in writing of any apparent errors, omissions or concerns within seven (7) Working Days of delivery.
10.3 If the Client does not notify us within this period, the Deliverables will be deemed accepted.
10.4 The Client remains responsible for reviewing all estimates, calculations and documents before using them for tender submission, pricing, contractual decisions or construction purposes.
10.5 We shall not be responsible for errors arising from:
a. incorrect or incomplete information supplied by the Client or third parties;
b. changes made after completion of our Services;
c. failure by the Client to review and verify the Deliverables before reliance upon them.
11. Intellectual Property Rights
11.1 Unless otherwise stated, copyright and intellectual property rights in documents, calculations, templates, systems, methods, processes and materials developed by Precision Estimating Essex Limited remain our property.
11.2 Once all invoices relating to the Services have been paid in full, the Client may use the Deliverables produced specifically for their project.
11.3 The Client may not:
a. resell, reproduce or distribute our Deliverables to third parties for commercial purposes;
b. modify or reuse our templates, systems or methodologies without our written permission;
c. represent our work as having been prepared by another party.
11.4 We reserve the right to retain copies of completed work for record keeping, quality control, training and marketing purposes, subject to confidentiality obligations.
12. Confidentiality
12.1 Both parties agree to keep confidential any commercially sensitive or confidential information received from the other party.
12.2 Confidential information shall only be used for the purpose of providing or receiving the Services.
12.3 We may disclose information where required by law, regulation, court order or professional obligation.
12.4 The Client agrees that we may refer to completed projects in general terms for marketing purposes, provided that no confidential information is disclosed without consent.
13. Accuracy, Advice and Reliance
13.1 Our Services are provided using reasonable skill and care based on the information available to us at the time of preparation.
13.2 Estimates, valuations, cost plans and other financial information provided by Precision Estimating Essex Limited are professional assessments based on available information and should not be considered guaranteed final project costs.
13.3 Construction costs may change due to factors including, but not limited to:
a. changes in design or specification;
b. market conditions;
c. labour or material price changes;
d. unforeseen site conditions;
e. information not provided to us at the time of preparing the Deliverables.
13.4 The Client remains responsible for reviewing and approving all estimates, tender documents and calculations before submitting tenders, entering contracts or making financial decisions.
13.5 We shall not be responsible for losses arising from reliance on Deliverables where the Client has failed to carry out appropriate checks or where the information provided to us was incomplete or inaccurate.
14. Limitation of Liability
14.1 Nothing in these Terms limits or excludes liability where such limitation or exclusion would be unlawful, including liability for death or personal injury caused by negligence or fraud.
14.2 Subject to clause 14.1, Precision Estimating Essex Limited shall not be liable for:
a. loss of profit;
b. loss of revenue or business opportunity;
c. loss of anticipated savings;
d. loss of contracts;
e. loss of goodwill or reputation;
f. indirect or consequential losses.
14.3 Our total liability arising out of or in connection with the Services, whether in contract, negligence or otherwise, shall not exceed the total fees paid or payable by the Client for the specific Services giving rise to the claim.
14.4 We shall not be liable for any costs incurred by the Client in correcting, replacing or repeating work without first giving us the opportunity to investigate and, where appropriate, correct the issue.
14.5 Where a potential error or omission is identified, the Client must notify us promptly and allow us a reasonable opportunity to remedy the issue.
15. Professional Indemnity Insurance
15.1 We maintain appropriate insurance cover for our business activities.
15.2 The Client acknowledges that it is responsible for obtaining any additional insurance cover it considers necessary for its own risks, including project risks, contractual obligations and reliance on third-party information.
16. Cancellation and Termination
16.1 The Client may cancel an instruction before completion by providing written notice.
16.2 Where the Client cancels an instruction, the Client shall pay for:
a. all work completed up to the date of cancellation;
b. any costs already incurred;
c. any commitments made to third parties;
d. any reasonable administration costs arising from cancellation.
16.3 We may suspend or terminate Services immediately if:
a. the Client fails to make payment when due;
b. the Client provides inaccurate, misleading or unlawful information;
c. the Client breaches these Terms and fails to remedy the breach within a reasonable period;
d. continuation of the Services would expose us to unreasonable risk.
16.4 Termination shall not affect any rights or obligations that have accrued before termination.
17. Force Majeure
17.1 We shall not be liable for any failure or delay in providing Services where such failure or delay results from circumstances beyond our reasonable control.
17.2 Such circumstances may include, but are not limited to:
a. acts of government or regulatory authorities;
b. war, terrorism or civil unrest;
c. fire, flood, storm or natural disaster;
d. illness or incapacity;
e. industrial disputes;
f. interruption of communications, computer systems or utilities;
g. delays caused by suppliers, contractors or third parties.
17.3 If a force majeure event continues for more than 60 days, either party may terminate the affected Services by written notice.
18. Data Protection
18.1 Each party shall comply with applicable data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
18.2 The Client confirms that it has the necessary rights and permissions to provide any personal data or confidential information supplied to us.
18.3 We may process personal data provided by the Client only for the purposes of:
a. providing the Services;
b. managing our business relationship;
c. maintaining records;
d. complying with legal obligations.
18.4 We will take reasonable steps to protect personal information and will retain or delete information in accordance with our internal policies and legal requirements.
19. Third-Party Rights
19.1 These Terms are between Precision Estimating Essex Limited and the Client only.
19.2 No person who is not a party to this agreement shall have any right to enforce any provision under the Contracts (Rights of Third Parties) Act 1999.
20. Assignment
20.1 The Client may not transfer or assign its rights or obligations under these Terms without our prior written consent.
20.2 We may subcontract elements of the Services where necessary, while remaining responsible for the overall service provided.
21. Severance
21.1 If any provision of these Terms is found to be invalid, unlawful or unenforceable, that provision shall be modified or removed to the minimum extent necessary.
21.2 The remaining provisions shall continue in full force and effect.
22. Entire Agreement
22.1 These Terms, together with any quotation or written agreement issued by Precision Estimating Essex Limited, form the entire agreement between the parties.
22.2 The Client acknowledges that it has not relied on any statement, promise or representation not expressly included within these Terms.
23. Governing Law and Jurisdiction
23.1 These Terms and any contract between Precision Estimating Essex Limited and the Client shall be governed by the laws of England and Wales.
23.2 The courts of England and Wales shall have exclusive jurisdiction to resolve any dispute arising from these Terms.
24. Company Details
Precision Estimating Essex Limited
Registered Office: 229 Barnard Road, Chelmsford, Essex, CM2 8RU
Company Number: 15598802
Telephone: 07466432797
End of Terms and Conditions